تعلن جمعية النهضة العربية للديمقراطية و التنمية في عمان عن حاجتها الى
1- Finance Assistant
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JOB PURPOSE:
To provide administration and finance support, ensure that ARDD policies and procedures are adhered to and timely and cost effective services are delivered
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KEY RESPONSIBILITIES AND DUTIES
- Prepare cheque and cash payments and ensure that all payments have adequate supporting documentation and authorisation.
- Perform Banking: Bank reconciliations of ARDD accounts.
- Despatch cheques to the payees and maintain a log
- Handle queries from service providers relating to payments and ensure supplier accounts are reconciled;
- Maintain the finance files and ensure that documents are filed correctly and in a timely manner.
- Ensure a complete and accurate record of all petty cash transactions is maintained at all times; that expenditure of petty cash is accurate and adequately supported and approved; and that requests for replenishment are made in a timely manner as required.
- Ensure that the Balance Sheet Accounts are reconciled monthly.
- Verify the accuracy of the fixed asset register prepared by logistics on a monthly basis.
- Any other tasks that may be assigned from time to time.
- Performs other related duties as assigned by the Direct Manager Head of Department.
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QUALIFICATIONS
- Bachelor degree in Economy or degree in Accounting or Finance.
- From 1 – 3 years’ experience in Finance and accounting.
- Ability to maintain financial requirements within the development sector.
- Computer literacy in word processing, spreadsheets and presentation software, excel and oracle.
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FUNCTIONAL SKILLS
- Manages resources and deadlines with minimum supervision.
- High level of initiative
- Good communication and interpersonal skills
- Influences ways of working
- Shows evidence of high level of planning skills
- Responsible, flexible and adaptable
- Good team player and builder
- Excellent knowledge of accounting.
- Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines.
- Ability to adapt to a fast changing environment and numerous, conflicting job requirements.
- Be computer literate.
- Ability to speak read writes and work in English and Arabic.
- Proven experience working in a similar role in a small finance team.
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2- Program Development Officer
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JOB PURPOSE:
The Arab Renaissance for Democracy and Development (ARDD) is currently seeking a dynamic Program Development Officer to develop and expand the existing programs and projects. The successful Program Development Officer will be responsible for actively raising funds from current and prospective donors, with the aim to meet the organization’s annual priorities and targets.
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KEY RESPONSIBILITIES AND DUTIES
Program Development
- Identify projects and programs for funding, on the basis of the ARDD’s strategy and in close coordination and consultation with ARDD’s departments
- Draft proposals for funding, upon approval of the CEO and in line with donor requirements
- Provide guidance and advice to the project team and partners for quality delivery of projects and programs, and documenting learning.
Evaluation:
- Design TOR for project and program evaluations
- Manage project and program evaluations.
Donor Relations and Reporting:
- Actively seek new sources of funding through (online) research and outreach to current and prospective donors
- Maintain ongoing communication with donors
- Maintain and keep up-to-date a date base of donors
- Ensure timely and accurate reporting to donors, in line with donor requirements
Coordination:
- Develop, maintain, and update ARDD’s reporting plans
- Ensure that all projects are implemented on time and with the intended outputs, in close coordination and cooperation with ARDD’s relevant departments and in particular with ARDD’s Monitoring and Evaluation Officer.
- Ensure that all projects are implemented in a cost-efficient manner, in close coordination and cooperation with ARDD’s relevant departments and in particular with ARDD’s Finance Manager
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QUALIFICATIONS
- BA in Human Rights, Social Science, Management or related field.
- Experience in proposal development and grant management.
- At least 3 years relevant work experience
- Experience in developing and maintaining database
- Experience in working for a non-governmental organization and/or charity
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SKILLS
- High level of self-motivation and experience of working under one’s own initiative, as well within a team
- Excellent organizational skills
- Experience of developing and managing development project and programs
- Excellent time management skills and to manage competing priorities
- Excellent interpersonal and verbal communication skills and proven ability to build effective relationships at all levels, both internally and externally
- Excellent IT skills, proficient in Word and Excel
- Excellent English language skills
- Experience of maintaining and creating databases
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3- Monitoring and Evaluation Officer
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JOB PURPOSE:
The M&E Officer is responsible for the monitoring of project activities and ensuring that projects maintains its strategic vision and that its activities result in the achievement of its intended outputs in an accountable, cost effective and timely manner.
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KEY RESPONSIBILITIES AND DUTIES:
- Ensuring that all project activities are being implemented on time;
- Working closely with Project Officers /Managers to monitor project action plan, identifying risks, reporting if the project is behind or ahead of time to relevant members of staff (Director, Unit Manager);
- Monitor all project activities and progress towards achieving the project output. Field visits to observe activities, ensuring that project is following the log frame, evaluating activities, sharing information with relevant members of staff;
- Develop and strengthen monitoring, inspection and evaluation process;
- Develop tools for data collection, management and analysis;
- Analyze data, together with the project team, and share them in the required format;
- Working closely with Project Officer/Manager to analyze data collected in the field and providing formats for data to be shared in reporting;
- Assist the project team in strengthening the accountability mechanisms at project level, including setting up and managing complaint and feedback mechanisms for projects;
- Working with Project Officer/Manager to establish accountability mechanisms, based on beneficiary needs, for all projects;
- Monitoring feedback and complaints together with project team;
- Assist the project team and partners in documenting lessons learnt, including collecting best practices, case studies which demonstrate qualitative and quantitative changes over the period;
- Working with Project Officers /Managers to analyze successes and challenges of project, collecting stories using qualitative and quantitative tools (surveys, interviews etc.);
- Capacity-building of staff on M&E concepts and tools;
- Organizing trainings and preparing documents on M&E;
- Performs other related duties as assigned by direct Manager.
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QUALIFICATIONS:
- Bachelor’s Degree in social sciences or related field from a recognized university. Master degree is preferable;
- 3-5 years’ experience of work in M&E department with development context projects;
- Good knowledge in Monitoring, Evaluation, Accountability and Learning.
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FUNCTIONAL SKILLS:
- Fluency in written and spoken English and Arabic;
- Good IT skills and high literacy of word processing and spreadsheet/Excel skills;
- Experience in data collection and analysis;
- Writing and reporting skills;
- Experience and ability to train people;
- Ability to prioritize and commitment to meet deadlines;
- Great attitude at work;
- Responsibility & commitment;
- Proactive person.
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4- Project Assistant
JOB PURPOSE:
Facilitate the implementation of the project’s action plan through coordination with associated ARDD teams, district and provincial Government agencies and people in target areas.
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KEY RESPONSIBILITIES AND DUTIES
Undertake standard project administrative activities and procedures including:
- Gather and analyse the data including media tracking and documenting and identify potential project related problems and report to the Line Manager;
- Facilitate the community need assessment and priority setting;
- Promote participation of community stakeholders and maintain and foster relations with beneficiaries and CS including their data base;
- Provide assistance to the Project Managers to prepare the project’s plan and reports including regular meeting;
- Provide administrative and logistic support to the Project Officer;
- Assist with special projects and reports as needed;
- Manage and update the unit data base and report it to the media unit on weekly basis;
- Assist in all related unit events;
- Assist in all related translations and publications;
- Establish and maintain the project’s information management system including soft and hard copies of filling;
- Provide logistical support for all project training courses, seminars and workshops;
- Receive screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines;
- Prepare tracking documents for meetings, and update tracking tools regularly and specially for all related projects’ activities;
- Coordinate arrangements for state-wide training – schedule trainers, locations, food, etc.;
- Assist in arranging programs for in-coming and outgoing official missions; make appointments with project stakeholders, including logistical arrangements and secretarial assistance;
- Follow up with the implementing partners and sub-contractors for progress report, submission of reports and recent data on target group and other information material;
- Collect data from the implementing agencies and obtain information materials, publications, newsletters, etc.;
- Make sure all budget activity is documented and accounted for donor reporting, networking and representation;
- Review data and information generated by the Projects’ implementing agencies and prepare information materials for briefing and review sessions;
- Performs other related duties as assigned by the Direct Manager.
DIMENSIONS:
- Work directly with beneficiaries (specifically Community Facilitators) to build capacity, conduct advocacy, and implement community activities;
- Work with the Capacity-building unit to develop and execute trainings for both beneficiaries and staff;
- Work with media unit to conduct the advocacy section of the project and maintain its presence online;
- In some cases coordinate outside media partners to widen advocacy impact and audience;
- Partnership organizations to coordinate the implementation of the project.
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QUALIFICATIONS
- Bachelor degree in Human rights, business administration, MIS, or any related field;
- 1 – 3 years of experience with international/local organizations in implementing development projects, including experience in research;
- Implementing development projects, including experience in research;
- Strong interpersonal skills and the ability to work with people from various cultural and social backgrounds;
- Good liaison skills especially to local government and stakeholders;
- Ability to work and communicate effectively, both verbally and in writing;
- Commitment to ARDD overall aims and beliefs, including equal opportunities and gender equity in all aspects of ARDD’s work;
- Knowledge of governmental and political systems and women’s rights issues;
- Communicates sensitively and effectively across different constituencies;
- Willingness to work flexible hours and to travel frequently to the field/remote areas in the project sites.
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FUNCTIONAL SKILLS
- Computer skills (word processing, spreadsheets and presentation software, Excel, Power point, Internet);
- Knowledge of Project Assistant skills;
- Knowledge of Budget Management;
- Communication skills;
- Networking;
- Advocacy preferable;
- Fluent in Arabic and English and translation;
- Writing, reporting, training, speaking, presenting, skills.
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5- Project Manager
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JOB PURPOSE:
- Responsible for managing the projects, projects staff, and ensuring the implementation of all projects activities according to the action plan.
- Responsible for communication and coordination with project partner.
- Project includes coordination with high-level stakeholders as well as direct community-based work.
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KEY RESPONSIBILITIES AND DUTIES
- Undertake standard projects administrative activities and procedures including, And insure that projects adhere to donors minimum requirements and are in healthy financial status and use resources in transparency
- Provide a clear and coordinated leadership to the daily implementation of the projects in all its components
- Facilitate and ensure good coordination mechanisms with the projects team members, donors, partners and ensure consistent communication with key stakeholders on the project
- Communication and collaboration with direct and indirect partners, stakeholders and authorities
- Set, develop and ensure the implementation of the action plan and the MEAL plan for data collection analysis and evaluation.
- Be responsible for drafting and submitting all deliverables ( work plans, advocacy strategies, yearly, monthly quarterly reports, final reports activity reports, monthly reports, quarter reports and final reports both internal and external
- Ensure the development and implementation of monitoring tools for projects activities and work closely with M&E department to insure all MEL plans are set up to provide maximum impact as well as capture leanings for future programming , in addition to any required donor evaluations and monitoring visits
- Donor reporting ensuring quality and fulfil with donor requirements and deadlines
- Participate in internal and external trainings as required
- Decision making and priority setting
- Gather and analyse the data and identify potential project related problems and report to the Line Manager
- Facilitate the community need assessment, identify technical needs for the team, and organize related technical support.
- Meet on a regular basis to provide project updates and share relevant information.
- Visit organizations and conduct mission to field as necessary in consultation with Unit Manager.
- Coordinate logistics for all projects training courses, seminars and workshops.
- Assist in arranging programs for in-coming and outgoing official missions.
- Follow up with the implementing partners and sub-contractors for progress report, submission of reports and recent data on target group and other information material.
- Collect data from the implementing agencies and obtain information materials, publications, newsletters, etc.
- Review data and information generated by the Projects’ implementing agencies and prepare information materials for briefing and review sessions.
- Performs other related duties as assigned by the Department Head.
- Develop the capacity of the team, deepen understanding of their roles and assist in career development
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QUALIFICATIONS
- Education business administration – international development – gender studies or any related field.
- 5 – 7 years’ experience in related fields – at least 3 years of the experience in project management
- Strong understanding of the Jordanian context, particularly in relation to education and the Syrian refugee crisis.
- Skills in project management assistance, writing, translation and problem solving.
- Strong interpersonal skills and communications skills
- Strong skills in relations to team management
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FUNCTIONAL SKILLS
- High level and experience of Knowledge of Project Management skills.
- Knowledge of Budget Management.
- Communication skills
- Networking
- Advocacy And strategy planning
- Fluent in Arabic and English and translation
- Writing, reporting, training, speaking, presenting, skills
- IT skills
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