وظائف مالية لدى لجنة الإنقاذ الدولية

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وظائف مالية لدى لجنة الإنقاذ الدولية

وظائف مالية لدى لجنة الإنقاذ الدولية

Deputy Finance controller

Job description

Requisition ID: req2375

Job Title: Deputy Finance controller

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Location: Jordan

Job Description
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

CONTEXTUAL BACKGROUND

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 6.1 million people are internally displaced and 13.1 million are in need of humanitarian assistance, with 2.1 million in hard-to-reach areas. There are 5.6 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis. With an annual budget in excess of $140 million and an expanding portfolio, supported by more than 1,800 staff in the region, IRC is undertaking programs in Syria and Iraq as well as in refugee-hosting countries of Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, cash assistance, and livelihoods programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

The Deputy Finance Controller assists the Country Office Finance Controller by managing the day-to-day operations of the accounting unit. At the discretion of the Country Director the Deputy Finance Controller will assume some or all of the Controller responsibilities when the FC is absent.

RESPONSIBILITIES

The incumbent is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures. Specific responsibilities within each functional area are as follows:

• SUN Processing:

• Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates
• Performing or supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
• Production of required monthly and adhoc reports.
• Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
• Ensuring budgets are loaded on a timely basis
• Ensuring a backup and retention procedure is in place and followed for all SUN master files

• Donor Reports:

• Preparation of draft donor reports for review by the Finance Controller
• Analysis of actual to budget results to identify problems in accounting or compliance
• Identification of procedural or training issues to be addressed to improve the quality of report data
• Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced form the accounting system

• Field Office Training & Support:

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• Acting as the primary liaison for the field office finance staff for policy or procedure questions
• By frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.
• Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
• In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.

• Balance Sheet Accounts:​

• Supervising or performing all balance sheet account reconciliation’s on a timely basis
• Ensuring differences or discrepancies are brought to the attention of the FC and that appropriate action is taken.
• Recommending standard formats for reconciliation’s and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.

• Procurement Accounting:

• The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
• Maintaining a system to track commitments and outstanding contract amounts.
• Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved
• Primary responsibility for liaison with logistics/procurement.

• Cash/Bank – Processing:

• Supervision of the processing of bank and cash transactions.
• Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
• Preparation or oversight of the preparation of the cash accounting worksheet
• Liaison with bank officials to resolve problems or facilitate improved service.

• Cash Forecasting:​

• Preparation of cash forecasts and CTR for the country program
• Monitoring cash usage and requirements and advises the Finance Controller of possible unusual activity or requirements
• Working with field and program coordinators to help them develop more accurate cash forecasts

• Cost Accounting.

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• Providing recommendations for cost allocation systems in accordance with donor regulations
• Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.

• National Payroll

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• The processing of the national payroll ensuring standard financial controls are maintained
• Ensuring payroll reports and cash is distributed to the required locations in time for all staff to be paid by the last day of the month.
• Preparation of the necessary related accounting entries including salary allocations
• Serving as primary liaison with Administration and the field offices on payroll related issues
• Liaison with local government to ensure compliance with national tax and labor regulations.

• Internal Audit

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• Internal audit activities as required by the Finance Controller
• Reviews of controls and monitoring of compliance with established procedures.
• Preparation of written reports for review by the Controller which identify key issues and provide recommendations for improving control processes or procedures

• Budgets:

• ​​ Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
• Preparation of monthly management reports analyzing the use of unrestricted funding versus approved allocation.
• Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
• Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

INTERNAL:

Financial Controller and Country Office Finance and Program Staff.

EXTERNAL:

External to the Country Office: Regional Controller, Internal Auditor; IRC’s Program Directors and other key Program Staff.

External to IRC: Banking staff and local government staff (taxation and regulation related)

Qualifications
EDUCATION:

Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).

EXPERIENCE:

· Minimum of Seven (7) years of accounting experience and Three (3) years direct supervisory experience.

· Experienced with various PC and financial related software (spreadsheets, accounting packages).

SKILLS AND ABILITIES:

· Mst be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.

· Able to communicate effectively (written and verbal) in English with program staff, management and employees

· Comfortable making decisions.

·Good supervisory, time management and interpersonal skills

Travel:

• Travel: 90% of time spent in Amman. International travel for regional conferences, workshops, trainings.

Standards of Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality:

IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Returning National Candidates:

We strongly encourage national or returning national candidates to apply for this position. If you are a national of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Seniority Level

Mid-Senior level

Industry

• Nonprofit Organization Management

Employment Type

Full-time

Job Functions

• Finance

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